Registration

Registration is open from 04/10/2017 until 06/02/2017.

Registration is currently closed.


Division of AIDS
National Institute of Allergy and Infectious Diseases, NIH
The meeting will be conducted in English.

Dear ACTG Colleague:

You are invited to attend the 2017 Annual AIDS Clinical Trials Group (ACTG) Network Meeting, which will be held from Sunday, June 25, through Thursday, June 29, at the Omni Shoreham Hotel Washington, DC. A draft agenda is available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.actgnetwork.org/meeting/2017ACTG. We expect that the next version of the agenda will be available in late April, at which time a message will be sent.

As you can see from the agenda, we have a number of important sessions already scheduled and hope that you will be able to attend through Thursday.

Non-US Clinical Research Site (CRS) leadership and staff, please contact your ACTG Network Coordinating Center Site Specialist to confirm your site’s meeting schedule, prior to booking your travel, as it could impact your arrival date and time.

Sunday,
June 25

Clinical Trials Unit (CTU) and CRS staff, laboratory, and/or protocol-specific trainings; Community sessions

Monday,
June 26

 

 

Site staff, laboratory, and/or protocol-specific trainings, including PHOENIx A5300B/I2300B); Community sessions; CTU Principal Investigator, CRS Leader, and Specialty Laboratory Director sessions; workshop for new investigators; opening plenary session

Tuesday,
June 27

Plenary session; symposium; committee think tank and business sessions; protocol-specific trainings

Wednesday,
June 28

Plenary session; symposia; committee think tank and business sessions; protocol-specific trainings

Thursday,
June 29

 

International CTU Principal Investigator and CRS Leader session; symposium; Scientific Agenda Steering Committee, Executive Committee, and Community sessions; possible protocol-specific training for non-US sites

Deadline for Hotel and Meeting Reservation is Friday, May 26.

See the Logistical Factsheet that follows for information about hotel and meeting registration and other important information about the meeting.

We look forward to your participation.

Sincerely,

Daniel R. Kuritzkes, M.D.
ACTG Principal Investigator and
Chair, ACTG Executive Committee

Judith S. Currier, M.D. M.Sc.
ACTG Co-Principal Investigator and Vice Chair

Ian M. Sanne, MBBCH, FTP (SA)
ACTG International Vice Chair
 

 


Registration | Lodging | Ground Transportation | Contacts

Meeting Dates:
Sunday, June 25 – Thursday, June 29, 2017

A draft agenda is available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.actgnetwork.org/meeting/2017ACTG

Meeting Registration:
All attendees are encouraged to register by Friday, May 26, through the Meeting Web site: https://meetings.actgnetwork.org/meeting/2017ACTG.

Once you have registered, you will receive an e-mail confirmation. If you do not register by Friday, May 26, we will be unable to provide you with meeting materials in advance.


Meeting Location:
Omni Shoreham Hotel
2500 Calvert Street, NW
Washington, DC 20008
Telephone: +1-202-234-0700
Fax:  +1-202-756-5175
http://www.omnihotels.com/hotels/washington-dc-shoreham

Lodging:
Participants are responsible for arranging their own lodging. A limited number of sleeping rooms may be reserved at a special rate at the Omni Shoreham Hotel if you make arrangements prior to Friday, May 26 and reference the “AIDS Clinical Trials Group”.

Online arrangements can be made at the following link:
https://www.omnihotels.com/hotels/washington-dc-shoreham/meetings/2017-aids-clinical-trials-group

The special rate is $239 per night for single or double occupancy, plus 14.5% tax. These rates are offered only from Friday, June 23 through Friday, June 30.

In order to ensure adequate sleeping room availability, we request that you make your hotel reservations with the Omni Shoreham Hotel after your travel arrangements are finalized and that you do not reserve large numbers of sleeping rooms, unless it is certain that the rooms will be used. If ACTG meeting-rate sleeping rooms are reserved and subsequently canceled, the ACTG may incur a penalty.

Note that registering at the hotel does not automatically register you for the meeting.

Check-in time is 3:00 p.m., and check-out time is 12:00 noon.

The Omni Shoreham Hotel accepts all major credit cards. If you are charging the room costs to a credit card that does not show the traveler’s name on the front of the card, you will need to submit a credit card authorization form. This form is available on the Meeting Info tab at the top of the home page at: https://meetings.actgnetwork.org/meeting/2017ACTG. Please fax the completed form to the hotel at +1-202-756-5175.

Note that the Omni Shoreham Hotel offers free fitness facilities to all guests.


Long-Distance Travel:
Participants are responsible for arranging their own air/rail transportation into the Washington, D.C., area. Three airports serve the Washington, D.C., Metropolitan Area. If you are at a non-US CRS, please contact your Network Coordinating Center Site Specialist to confirm your schedule, prior to booking your travel.  

Ground Transportation:
You can reach the Omni Shoreham Hotel as follows:

From Ronald Reagan Washington National Airport

By Taxi: Taxi service is available at a cost of approximately $20-$25 one-way. Taxis are located outside the baggage claim area. Travel time from Ronald Reagan Washington National Airport is approximately 20 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle has a representative outside the terminal who will call for a shuttle. The cost is approximately $12 one-way. If you would like more detailed information about the Super Shuttle, call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

By Metro: Board the Yellow Line going towards Fort Totten/Greenbelt and exit at Gallery Place-Chinatown Station. Change to the Red Line in the direction of Shady Grove/Glenmont. Take the Red Line to the Woodley Park/Zoo Metro Station. The hotel is located one block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (one block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please note that metro will be undergoing maintenance track work during the meeting and participants may experience delays. Prior to your use of the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the scheduled SafeTrack maintenance schedule and www.wmata.com for any other unscheduled delays.

From Washington Dulles International Airport

By Taxi: Taxi service is available at a cost of approximately $50-$65 one-way. Taxis are located outside the baggage claim area. Travel time from Washington Dulles International Airport is approximately 50 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends, and costs $29 one-way. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Baltimore/Washington International (BWI) Thurgood Marshall Airport

By Taxi: Taxi service is available at a cost of approximately $75-$100 one-way. Taxis are located outside the baggage claim area. Travel time from BWI Airport is approximately 60 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends, and costs $37 one-way. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Union Station (Train)

By Taxi: Taxi service is available at a cost of approximately $14 one-way. Allow approximately 10–15 minutes travel time from Union Station to the Omni Shoreham Hotel.

By Metro: Board the Red Line going towards Shady Grove/Glenmont and exit at Woodley Park-Zoo Metro Station. The hotel is located 1 block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (1 block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please note that metro will be undergoing maintenance track work during the meeting and participants may experience delays. Prior to your use of the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the scheduled SafeTrack maintenance schedule and www.wmata.com for any other unscheduled delays.

Driving Directions:

For driving directions from various locations, please go to http://www.omnihotels.com/hotels/washington-dc-shoreham/property-details/directions.

Hotel Parking:

Valet parking is available at the rate of $49 per day with no self-parking, price is inclusive of tax.  In/out privileges are included in daily fee. Hourly rates include:
0 – 2 hours: $27
2 – 24 hours: $49
Daily max: $49


Contacts:
For questions about meeting logistics and to request special accessibility accommodations (sign language interpretation, wheelchair, etc.), please contact:

Patrick Bayhylle, MA
Senior Research Communications Specialist
ACTG Leadership and Operations Center
Brigham and Women’s Hospital
900 Commonwealth Avenue
Boston, MA 02215
Telephone: +1-617-525-7878
E-mail: pbayhylle@partners.org

For program content, please contact:

David Hughes, CCRP
Meeting Coordinator
ACTG Network Coordinating Center
Social & Scientific Systems, Inc.
8757 Georgia Avenue, 12th Floor
Silver Spring, MD 20910
Telephone: +1-301-628-3354
Fax: +1-301-628-3302
E-mail: actgmeetingplanning@s-3.com

For questions about travel arrangements, please contact:

Mandler Yoyo
ACTG Travel
ACTG Leadership and Operations Center
Brigham and Women’s Hospital
900 Commonwealth Avenue
Boston, MA 02215
Telephone: +1-617-525-8736
E-mail: actgtravel@partners.org
Secondary E-mail: myoyo@partners.org