Registration

Registration is open from 03/19/2018 until 05/22/2018.

Registration is currently closed.


Division of AIDS
National Institute of Allergy and Infectious Diseases, NIH
The meeting will be conducted in English.

Dear ACTG Colleague:

You are invited to attend the 2018 Annual AIDS Clinical Trials Group (ACTG) Network Meeting, which will be held from Wednesday, June 20, through Sunday, June 24, at the Omni Shoreham Hotel Washington, DC. A draft agenda is available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.actgnetwork.org/meeting/2018ACTG. We expect that the next version of the agenda will be available in late April, at which time a message will be sent.

As you can see from the agenda, we have a number of important sessions already scheduled and hope that you will be able to attend through Sunday. In addition, we have reserved a block of 170 seats for the Washington Nationals vs. Baltimore Orioles baseball game on Wednesday, June 20, 7:05 PM. You may purchase tickets at https://groupmatics.events/event/ACTG until June 17. We hope that you will be able to join us. Questions should be directed to Ms. Lisa Patton (lpatton@s-3.com).

Non-US Clinical Research Site (CRS) leadership and staff, please contact your ACTG Network Coordinating Center Site Specialist to confirm your site’s meeting schedule, prior to booking your travel, as it could impact your arrival date and time.

Wednesday,
June 20

Clinical Trials Unit (CTU) and CRS staff, laboratory trainings; Community sessions

Thursday,
June 21

 

 

Opening plenary session at 8:00 a.m. followed by CTU Principal Investigator, CRS Leader, and Specialty Laboratory Director session I; Women’s Health Inter-network Scientific Committee business session; site staff, laboratory, and/or protocol-specific trainings; Community sessions, workshop for new investigators

Friday,
June 22

Plenary session; symposium; committee think tank and business sessions; protocol-specific trainings

Saturday,
June 23

Plenary session; symposium; committee think tank and business sessions; protocol-specific trainings

Sunday,
June 24

 

CTU Principal Investigator, CRS Leader, and Specialty Laboratory Directors session II; symposium; Scientific Agenda Steering Committee, Executive Committee, and Community sessions; possible protocol-specific trainings

Deadline for Hotel Reservation is Monday, May 14 and Meeting Reservation is Friday, May 18.

See the Logistical Factsheet that follows for information about hotel and meeting registration and other important information about the meeting.

We look forward to your participation.

Sincerely,

Judith S. Currier, MD, MSc
ACTG Principal Investigator and 
Chair, ACTG Executive Committee

Joseph J. Eron, Jr., MD
ACTG Co-Principal Investigator and Vice Chair

Ian M. Sanne, MBBCH, FTP (SA)
ACTG International Vice Chair
 

 


Registration | Lodging | Ground Transportation | Contacts

Meeting Dates:
Wednesday, June 20 – Sunday, June 24, 2018

A draft agenda is available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.actgnetwork.org/meeting/2018ACTG

Meeting Registration:
All attendees are encouraged to register by Friday, May 18, through the Meeting Web site: https://meetings.actgnetwork.org/meeting/2018ACTG.

Once you have registered, you will receive an e-mail confirmation. If you do not register by Friday, May 18, we will be unable to provide you with meeting materials in advance.


Meeting Location:
Omni Shoreham Hotel
2500 Calvert Street, NW
Washington, DC 20008
Telephone: +1-202-234-0700
Fax:  +1-202-756-5175
http://www.omnihotels.com/hotels/washington-dc-shoreham

Lodging:
Participants are responsible for arranging their own lodging. A limited number of sleeping rooms may be reserved at a special rate at the Omni Shoreham Hotel if you make arrangements prior to Friday, May 14 and reference the “AIDS Clinical Trials Group”.

Online arrangements can be made at the following link:
https://www.omnihotels.com/hotels/washington-dc-shoreham/meetings/actg-network-2018-annual-meeting

The special rate is $269.00 per night for single or double occupancy, plus 14.5% tax. These rates are offered only from Monday, June 18 through Sunday, June 24.

In order to ensure adequate sleeping room availability, we request that you make your hotel reservations with the Omni Shoreham Hotel after your travel arrangements are finalized and that you do not reserve large numbers of sleeping rooms, unless it is certain that the rooms will be used. If ACTG meeting-rate sleeping rooms are reserved and subsequently canceled, the ACTG may incur a penalty.

Note that registering at the hotel does not automatically register you for the meeting.

Check-in time is 3:00 p.m., and check-out time is 12:00 noon.

The Omni Shoreham Hotel accepts all major credit cards. If you are charging the room costs to a credit card that does not show the traveler’s name on the front of the card, you will need to submit a credit card authorization form. This form is available on the Meeting Info tab at the top of the home page at: https://meetings.actgnetwork.org/meeting/2018ACTG. Please fax the completed form to the hotel at +1-202-756-5175.

Note that the Omni Shoreham Hotel offers free fitness facilities to all guests.


Long-Distance Travel:
Participants are responsible for arranging their own air/rail transportation into the Washington, D.C., area. Three airports serve the Washington, D.C., Metropolitan Area. If you are at a non-US CRS, please contact your Network Coordinating Center Site Specialist to confirm your schedule, prior to booking your travel.  

Ground Transportation:
You can reach the Omni Shoreham Hotel as follows:

From Ronald Reagan Washington National Airport

By Taxi: Taxi service is available at a cost of approximately $20-$25 one-way. Taxis are located outside the baggage claim area. Travel time from Ronald Reagan Washington National Airport is approximately 20 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle has a representative outside the terminal who will call for a shuttle. The cost is approximately $12 one-way. If you would like more detailed information about the Super Shuttle, call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

By Metro: Board the Yellow Line going towards Fort Totten/Greenbelt and exit at Gallery Place-Chinatown Station. Change to the Red Line in the direction of Shady Grove/Glenmont. Take the Red Line to the Woodley Park/Zoo Metro Station. The hotel is located one block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (one block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please note that metro will be undergoing maintenance track work during the meeting and participants may experience delays. Prior to your use of the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the scheduled SafeTrack maintenance schedule and to www.wmata.com for any other unscheduled delays.

From Washington Dulles International Airport

By Taxi: Taxi service is available at a cost of approximately $50-$65 one-way. Taxis are located outside the baggage claim area. Travel time from Washington Dulles International Airport is approximately 50 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends, and costs $29 one-way. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Baltimore/Washington International (BWI) Thurgood Marshall Airport

By Taxi: Taxi service is available at a cost of approximately $75-$100 one-way. Taxis are located outside the baggage claim area. Travel time from BWI Airport is approximately 60 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends, and costs $37 one-way. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Union Station (Train)

By Taxi: Taxi service is available at a cost of approximately $14 one-way. Allow approximately 10-15 minutes travel time from Union Station to the Omni Shoreham Hotel.

By Metro: Board the Red Line going towards Shady Grove/Glenmont and exit at Woodley Park-Zoo Metro Station. The hotel is located 1 block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (1 block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please note that metro will be undergoing maintenance track work during the meeting and participants may experience delays. Prior to your use of the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the scheduled SafeTrack maintenance schedule and to www.wmata.com for any other unscheduled delays.

Driving Directions:

For driving directions from various locations, please go to http://www.omnihotels.com/hotels/washington-dc-shoreham/property-details/directions.

Hotel Parking:

Valet parking is available at the rate of $49 per day with no self-parking, price is inclusive of tax.  In/out privileges are included in daily fee. Hourly rates include:
0 – 2 hours: $30
2 – 24 hours: $52
Daily max: $52


Contacts:
For questions about meeting logistics and to request special accessibility accommodations (sign language interpretation, wheelchair, etc.), please contact:

Patrick Bayhylle, MA
Senior Research Communications Specialist
ACTG Leadership and Operations Center
Brigham and Women’s Hospital
900 Commonwealth Avenue
Boston, MA 02215
Telephone: +1-617-525-7878
E-mail: pbayhylle@partners.org

For program content, please contact:

Martine Outlaw, MA
Meeting Coordinator
ACTG Network Coordinating Center
Social & Scientific Systems, Inc.
8757 Georgia Avenue, 12th Floor
Silver Spring, MD  20910
Telephone: +1-301-628-3342
Fax: +1-301-628-3302
E-mail: actgmeetingplanning@s-3.com

For questions about travel arrangements, please contact:

Annie Glenn
ACTG Travel Coordinator
ACTG Leadership and Operations Center
Brigham and Women’s Hospital
900 Commonwealth Avenue
Boston, MA 02215
Telephone: +1-617-525-8736
E-mail: actgtravel@partners.org
Secondary E-mail: aglenn@partners.org